Good communication is key to making any business run smoothly. Keeping employees up to date with all the latest information can be a mammoth task. With so many companies in need of effective solutions to their communication problems, we have put together a quick walk through of the advantages of intranet in an organization.

What is Intranet?

Intranet is a network based on the Internet that is accessed by the employees of an organization. An Intranet provides easy access to internal files and documents to the various employees of the organization, from their individual workstations. Sharing of data, made possible through the Intranet, not only helps in saving time of employees, but also allows employees from various levels to access data. It also contributes to a paperless office.

1. Easy Access to Company Information

Communication: Intranet is extremely useful for communication and collaboration between the employees for successful functioning of any business organization. Intranet provides this to businesses in the form of tools like discussion groups, Intranet forms, and bulletin boards. Using intranet tools help in conveying and distributing necessary information or documents among the employees of an organization. This results in easy communication and sound relationship between the employees and top level management.

2. Organization of Information

Rather than sorting through numerous files in numerous drives, keep all your company information in one easy to access place. Intranet benefits employees and managers a like. You can even give limited access to certain roles. For example, it’s doubtful that you want junior office staff to be able to access all of your financial reports and forecasts for the year, so these are just given permissions to access certain areas of the intranet which is relevant to their job.

3. Quick Consistent Communication

By building an intranet, employees and bosses alike can share information across the board; not only is it easier to set up and share appointments and information, but as a part of an intranet, employees can communicate better, leading to less confusion following meetings, when everyone has to take notes and remember everything afterwards. Discussion boards on an intranet can also help staff to come up with collaborative ideas before meetings or when working on a project, cutting down the time needed for physical meetings as everyone is aware of their position on a project.

Not only that but intranets have evolved dramatically over the past decade as CMS and social are added and the introduction of cloud computing often means that an intranet can be accessed from anywhere. This is ideal in these days of BYOD and telecommuting, as it makes for a more flexible workforce and again, ups productivity.

Developing an Intranet for Business

It’s a good idea to carry out sound planning before implementing an Intranet; whilst they can and will benefit a business of any size, needs vary and so it’s worth investing primarily in a decent consultancy firm. These will be able to carry out an audit of your company and recommend what will benefit your business the most.

A modern intranet should be well organized and easy for users to navigate, especially if you don’t want to spend a fortune training your staff; again, this is something that can be discussed with a consultant.

A well planned business infrastructure is much more likely to be a successful one and one that your company can see clear benefits from. The ability to share internal information across the whole of your staff often does away with the need to constantly send internal memos and emails.